Pre-departure Note


 ***This document contains important information for your careful review. We suggest that you print a copy and bring with you for your travel to Indonesia.

Welcome to Semarang, Indonesia! We are looking forward to an enriching and fruitful conference with you all!

Please find below details about the logistical arrangements for your trip, and don’t hesitate to contact us if you have any questions or need additional information. We look forward to seeing you soon and wish you safe travels!



Participants are expected to arrive in Semarang, at Jenderal Ahmad Yani International Airport, on October 28th. Please make your own travel arrangement between the airport and the hotel. The hotel is 15 km away from the airport, approximately 25 minutes by taxi, and costs around Rp 53.917 per way. You are advised to prepare some cash in advance for the taxi fare.

The address of the university is as follows:

 Soegijapranata Catholic University
Jl. Pawiyatan Luhur IV/1 Bendan Duwur
Semarang, Central Java, Indonesia
Location via Google Maps:

Shuttle bus service will be provided from the hotel to the venue on the mornings of 29th and 30th and will depart from the venue to the hotel 15 minutes after the end of the final session each day. The hotel is approximately 2 km away from the venue.



All participants will be staying at:

Noormans Hotel
Jl Teuku Umar No.27 – Semarang
Phone: +62 024 860 10 999
Location via Google Maps:

Please make arrangements with the hotel at your own cost



The check-in time is from 2:00pm onwards.



The hotel provides basic yet comprehensive amenities. You can expect bottled water, towels, bedding sets, hair dryer, slippers, and a toiletries kit (shampoo, soap, toothbrush, shower gel, and shower cap) in the room. Please bring other personal items if you may need.



Tea and lunches will be provided for the duration of the Conference. We will have a designated area for tea breaks and lunches at the venue. Kindly follow the signage and instructions of the staff.

Participants are expected to take care of all dinners at your own cost.



A tentative program schedule is attached. You will receive the final agenda in the welcome packet. Full participation in the program is expected at all times. With a very full schedule planned and as a courtesy to our speakers and guests, participants are expected to be punctual for all sessions and activities.



The conference will be held at Soegijapranata Catholic University. The main venue meeting space will be the Theatre Room which is located on the 3rd Floor of the Thomas Aquinas Building (Location via Google Maps:

The address of the university is as follows:

 Soegijapranata Catholic University
Jl. Pawiyatan Luhur IV/1 Bendan Duwur
Semarang, Central Java, Indonesia
Location via Google Maps:

Shuttle bus service will be provided from the hotel to the venue in the mornings of the 29th, and 30th only. Please gather at the hotel lobby 5 minutes before the departure time, the shuttle bus will depart sharply at 8:00 am so please be punctual. For those who miss the shuttle service should arrange the travel to the venue at their own cost.



Free Wi-Fi access will be provided in your room. You will receive the account information upon check-in. Wi-Fi access will also be available at the venue and login information will be provided in your conference welcome packet upon arrival at the venue. Please bring your own laptop if needed.

The standard voltage in Indonesia is 230 volts and standard frequency is 50 Hz. The power. sockets are as shown in the picture. Please bring your own adapter.



The attire for the conference is business casual. You are advised to wear shoes and clothing that is comfortable.

Currently the temperature in Semarang is around 34°C – 36 °C (94°F – 95°F) with occasional rain. Please bring a thin jacket as it might cool indoors and an umbrella. The currency is Indonesian Rupiah (IDR). You are advised to change some amount of IDR in your country or at the Jenderal Ahmad Yani International Airport for taxi fares, emergencies, and other needs.



In general, the check-out time is noon/12:00. Late check-out is upon request with additional charge at your own cost, subject to availability. Please check with the front desk. We suggest you to check-out before 8:00 AM on October 30, unless you have already extended your stays at the hotel. Since a number of participants may check-out at the same time in the morning, please reserve enough time to do so in order to catch on the shuttle bus to the venue departing sharply at 8:00 AM.

You can store your luggage at the concierge in case you have a later flight, otherwise please bring all your belongings to the venue. Taxis to the airport can be arranged at the front desk of the hotel.



Please do not hesitate to contact the following contact persons from Soegijapranata Catholic University if you have any questions, or in the event of an emergency:

Heny Hartono: +628122968851
Y.E. Budiyana: +6281228969647
Cecilia Murniati: +6281391325263

[Pre-departure notes  (pdf)]


We look forward to meeting you all!